Bylaws

Our Bylaws

BYLAWS OF SKAGIT WOMEN IN BUSINESS

ARTICLE 1:    NAME

The name of this organization shall be SKAGIT WOMEN IN BUSINESS and is registered as a 501 (c) 6 non-profit organization #91-1236640.

ARTICLE II: PURPOSE

The purpose of Skagit Women in Business is to provide all business and professional members a forum for the exchange of information and encouragement, to provide opportunities that will enhance members in their personal and professional goals; and provide access to guest speakers and other educational programs. Skagit Women in Business demonstrates this commitment by offering scholarships to assist deserving female students in any academic or vocational area, who have had a break in their education.

ARTICLE III:   MEMBERSHIP

  1. ELIGIBILITY: Membership is open to any person actively employed or seeking employment in business or the professions. An application may be obtained from the Membership Chairperson or from the website (www.skagitwomeninbusiness.com).
  1. DUES: Annual Dues shall be set by the Board of Directors. Dues are the full amount if paid from January 1 through June 30; dues paid from July 1 through October 31 shall be one-half the full amount; dues paid in November or December shall be the full amount and shall be considered paid for the following year. Dues are non-refundable.
  1. TERMINATION OF MEMBERS: Any member may resign by giving written notification to the Board of Directors. A member may be expelled as under Article VIII.
  1. VOTING POWER: Each member in good standing is entitled to one vote.
  1. MEETINGS: Regular membership meetings shall be held on the first Friday of the month at a time and place designated by the Board of Directors. Special meetings of the membership may be called by the Board of Directors, the President or one-tenth of the membership; only business specified in advance will be considered at the special meeting.
  1. QUORUM: A 30% attendance of paid members shall constitute a quorum at a regular membership meeting.
  1. NOTICE OF MEETINGS: Written notice of the time and place of all special and regular membership meetings shall be sent to each member at least 5 days prior to the next meeting.
  1. EMAIL PROTOCOL: Email communication regarding SWIB matters, shall be used for the sole purpose of sharing information relating to SWIB meetings, events and notifications. Do not use email to discuss confidential information, including libelous, defamatory, offensive, racist or obscene remarks. In sending or forwarding one libelous or offensive remark SWIB can face court cases resulting in penalties. Avoid anger, sarcasm, harsh criticism and libelous references to third parties in messages. Confidential information should not be transmitted via email. These discussions must take place face to face or over the phone. This protocol includes leaving voice mail messages with the intent mentioned above. In short, use discernment and discretion, if it doesn’t feel right don’t send it.

ARTICLE IV:  BOARD OF DIRECTORS

  1. POWERS & QUALIFICATIONS: The business of the organization shall be managed by an elected Board of Directors.
  1. QUANTITY: The Board of Directors will consist of a minimum of 9 and maximum of 13 elected Directors, including the following officers: President, Vice President, Secretary, Treasurer, Immediate Past-President, Membership Chair, Publicity Chair, Two to Four Event Chairs Webmaster, and Newsletter Editor. Each Board member shall have one vote.
  1. NOMINATING COMMITTEE: At the September meeting, the president shall appoint an ad hoc nominating committee of three members, one of which will serve as Chair. All nominees shall be made aware of the duties of the office. The nominated slate of officers will be presented by the Nominating Committee at the November membership meeting at which time nominations may be made from the floor.
  1. ELECTION, INSTALLATION & TERM OF OFFICE: Elections will be held by ballot in November. Ballots will be emailed to each member by October 15. Members may vote, sign and either mail to the SWIB PO Box or deliver in person to the November meeting. Ballots must be received by the Wednesday prior to the meeting to be counted. Only members in good standing may vote. Installation will take place no later than the month following the election. Board Members will begin their term on January 1 of the following year. All Directors shall serve a term of one year. Event Chairs, President, Vice-President and Treasurer shall not serve more than two (2) full consecutive terms. All other positions shall not serve more than three (3) full consecutive terms. If there are no candidates for a position the board has the discretion to waive the term limits.
  1. VACANCIES: The Board of Directors shall by vote of two-thirds of its members nominate a member to fill any vacancy occurring on the Board. The general membership shall vote on their recommendation at the next regular membership meeting.
  1. VOTING POWER: Each Board Member shall have one vote.

ARTICLE V:   MEETINGS OF BOARD OF DIRECTORS

  1. ANNUAL MEETING: The annual meeting of the Board of Directors shall be at a time and place decided by the Outgoing President, not to be later than the last week of December for the purpose of orienting new officers and Board members to their responsibilities and the passing of record.
  1. REGULAR MEETINGS: The regular meeting of the Board of Directors shall be one time during the month after the general meeting. The time, place and day shall be at the discretion of the Board.
  1. SPECIAL MEETINGS: Special meetings of the Board of Directors may be held at the request of two or more board members. Notification of time, place and issues to be discussed shall be made to all Board members at least 48 hours in advance of the meeting.
  1. PLACE: The place of meetings shall be determined by the President and will be announced by email to the Board members in advance of each meeting.
  1. QUORUM: A simple majority (one over half) shall constitute a quorum for the transaction of business by the Board of Directors.

 ARTICLE VI:  DUTIES OF OFFICERS

  1. PRESIDENT: The President of this organization shall exercise the usual executive powers pertaining to the Office of the President as defined in these bylaws and governed by Robert’s Rules of Order. The President shall preside over the Regular and Board of Directors meetings.
  1. VICE PRESIDENT: The Vice President shall act for the President in the event of her absence. The Vice President shall serve as Program Chair and shall chair the Christmas Social.
  1. SECRETARY: The Secretary shall keep all minutes of all meetings, records of policy discussion and votes taken on motions. The Secretary shall also carry out any necessary correspondence.
  1. TREASURER: the Treasurer shall have care and custody of, and be responsible for all funds and investments of the organization and shall maintain accurate records for seven years. The Treasurer shall deposit all funds and other valuable effects in the name of the organization in such depositories as may be designated by the Board of Directors. The Treasurer shall collect dues and make disbursements authorized under an approved budget or by action of the Board and shall give financial reports at membership and Board meetings as called upon. The President and Treasurer shall have check signing authority.
  1. MEMBERSHIP CHAIR: The Membership Chair shall oversee greeting of visitors. Membership Chair will be responsible for the Membership Profiles, roster and ordering and disbursing member name tags. Membership chair shall also email new member information to both the website chair and newsletter chair.
  1. EVENT CHAIRS: The Event Chairs shall co-chair events during the year such as our scholarship fund-raiser (Fall Mingle) and a social event for the purpose of introducing potential new members to the group and awarding scholarships (Spring Fling).
  1. PUBLICITY CHAIR: The Publicity Chair shall be responsible for contacting area media to inform them of our regular meeting time and place. The Publicity Chair shall also assist the Event Chairs in preparing and distributing materials necessary to promote the special events and meetings that the Event Chairs will co-chair. The Publicity Chair will also monitor the media for correctness and stay in communication with the media to update them on any pertinent changes or corrections.
  1. IMMEDIATE PAST PRESIDENT: The Immediate Past President shall chair the Scholarship Committee, act as Sergeant at Arms, and assist the President as requested.
  1. NEWSLETTER EDITOR: The Newsletter Editor will publish the newsletter and have it available to the members and webmaster not less than seven days prior to each meeting. She shall send notices of every meeting and event to every member and potential members five days prior to the meeting/event, and send all pertinent email notifications to the group
  1. WEBMASTER: The Webmaster will maintain and update the website as needed. This includes posting notices of meetings and events and adding new members and deleting old members on the website.

ARTICLE VII: ADMINISTRATIVE AND FINANCIAL PROVISIONS

  1. FISCAL YEAR: The fiscal year of the organization shall be from January 1 through December 31.
  1. ACCOUNTING AND RECORDS: Skagit Women in Business shall keep current and complete records and minutes of all meetings. The minutes shall be maintained by the Secretary and Treasurer and stored at those persons place of business or residence both in hard copy and electronically. All records kept by officers shall likewise be stored at their place of business or residence. Once a year, during the January Membership meeting, an annual audit committee consisting of the newly elected Treasurer, one general member and one Board member shall be appointed by the President to prepare an audit of the financial records of the organization for the past fiscal year and shall report their findings to the general membership meeting by March.
  1. STATUS: Skagit Women in Business shall operate as a non-profit 501 (c) 6 organization.
  1. BUDGET: The Board of Directors shall approve the budget at the transition meeting in December, subject to approval of the membership and shall present this budget at the January general membership meeting for approval.
  1. AMENDMENTS OF BYLAWS: These Bylaws may be altered, amended or repealed by the membership at any regular or special meeting of the members, so long as any such amendment has previously been approved by a majority of the members of the Board of Directors. Notice of the proposed amendment(s) must be included in the notice of the meeting.

ARTICLE VIII: REMOVAL OF MEMBERSHIP OR BOARD 

  1. Any member of this organization may be removed from office or membership for any action which the Board of Directors deems detrimental to the organization’s purpose and activities.
  1. Any member so removed may re-apply for membership three (3) years from the date of removal.
  1. A member of the Board of Directors may be removed from office for three (3) consecutive unexcused absences. Excused absences are defined as illness, absence from the area for business or vacation and any other reason deemed acceptable by the Board.
  1. Removal from membership or Board of Directors shall require a 2/3 majority vote of the Board. No Board member shall vote on an issue of her own removal. The individual shall be given written notice of the proposed action and the specific grounds of the proposed removal ten days before any meeting is held on the subject. The individual may respond to the charges at a meeting held to decide the issue of removal.
  1. All renewals or new applications are subject to board approval.

ARTICLE IX:  COMMITMENTS

No member shall accept or commit the organization to a responsibility unless authorized by this membership.

No member shall use the name of this organization without prior consent of the general membership.

ARTICLE X:   RULES OF ORDER

Robert’s Rules of Order, Newly Revised shall govern the proceedings of all meetings of this organization and its constituent parts except as provided in these Bylaws.